Event staffing software for live event businesses

Soundcheck is event staffing software for production companies, AV crews and entertainment agencies that staff live events from a roster they already have or are building. It keeps the show, the seats, who was asked, who said yes, and what they're owed on one gig record.

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How staffing works in Soundcheck

Define positions for your organization: stage manager, A1, lighting tech, stagehand, players.
Add the seats a gig needs and pick people, by hand or from a saved call list.
Check availability and conflicts before you send.
Send invitations or crew offers and track every response in Mailbox.
Handle a decline by inviting a backup and confirming the replacement accepted.
Share the plan: venue, load-in, call times and run of show.
Close out and pay accepted crew from the gig.

What to test when you compare event staffing software

A named lineup: invite, send, track acceptance
A repeated roster: reuse a saved lineup
Open work: post a shift and test responses
A multi-day show: day coverage and call times
A replacement after a decline
Pay and closeout
What crew see on their phones

The full checklist is in the docs: Live event staffing software in 2026.

Who it's for

Production companies, AV crews and entertainment agencies first. Tour managers and roster-based crews use the same workflow.

Who it's not for

Temp-staffing agencies that need time clocks, GPS check-in, payroll or a public worker marketplace.

FAQ

Is availability the same as a booking?

No. Someone saying they're free still needs to accept the actual invitation or offer.

Does it work on mobile?

Yes. Crew answer invitations, offers and availability checks in the iOS and Android apps.

What does it cost?

See the pricing page. Some staffing features depend on your plan.

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